PLEASE READ THIS AGREEMENT CAREFULLY. THIS AGREEMENT DESCRIBES THE BASIC
RESPONSIBILITIES THAT YOU ARE REQUIRED TO OBSERVE AS AN EMPLOYEE IN USING
CORPORATE ONLINE SYSTEMS. EMPLOYER BELIEVES THAT THIS AGREEMENT STRIKES A FAIR
BALANCE BETWEEN ITS INTERESTS AND YOUR NEEDS AND EXPECTATIONS. THIS AGREEMENT
HAS BEEN MADE TO PROTECT BOTH YOU AND EMPLOYER BY BEING AS CLEAR AND PRECISE AS
POSSIBLE.
Section 1 USE OF CORPORATE ONLINE SYSTEMS
Corporate online systems (including but not limited to online services, e-mail
and Internet access) increase company production and employee effectiveness,
but they can become a time waster instead of a production enhancer if used
without policy guidelines. Employer has total discretion over employee's access
privileges and the nature of public discussions on the online system, making it
a productive and stable environment.
Corporate online systems are company property that are provided to be used for
general business purposes to increase production and employee effectiveness
only. To ensure the use of company online systems in a productive manner, a
list of guidelines has been incorporated. All employees are required to abide
by the guidelines; any improper use of corporate online systems is not
acceptable and will not be permitted.
Section 2 ONLINE SYSTEMS POLICIES
2.1 Monitoring Tools. Employer routinely monitors usage patterns for its online
communications. The reasons for monitoring are for leverage online productivity
as well as for better planning and management of network resources.
2.2 Blocking of Internet Access. Different access and service levels for
different types of personnel may be given to employees depending on the nature
of the work. Employer reserves the absolute right to block access to certain
Internet sites if it becomes necessary.
2.3 Reasons for Policies.
a. To collect data for Internet access and to ensure that productivity during
work hours stays productive
b. To track and control the flow of traffic
c. To improve capacity planning
d. To decrease network slowdown and keep productivity up
e. To maintain good availability of network bandwidth
f. To reduce cost
Section 3 OWNERSHIP OF ELECTRONIC COMMUNICATIONS
3.1 All Communications Over Corporate Online Systems Are Property Of Employer.
All messages created, sent, or retrieved over the corporate online systems are
the property of Employer, and employees should not assume electronic
communications are totally private. The employer reserves the absolute right to
access and monitor all messages and files on the corporate online systems.
Section 4 MAINTAINING A HOSPITABLE ENVIRONMENT
4.1 Maintaining A Hospitable Environment. To ensure corporate online systems a
productive and stable environment, it is not permitted the transmittal,
retrieval or storage of information that is discriminatory or harrassing,
obscene, pornographic or X-rated. It is not permitted the use of corporate
online systems for personal gain or any other purpose which is illegal or
against company policy or contrary to the company's best interest.
Section 5 NON-DISCRIMINATION
5.1 Non-Discrimination. It is not permitted the transmittal of messages with
derogatory or inflammatory remarks about a person's race, color, sex, age,
disability, religion, national origin, physical attributes and sexual
preference.
Section 6 CONFIDENTIALITY
6.1 Communication Of Messages Disclosing Trade Secrets Is Prohibited. You
should recognize that your position with Employer requires considerable
responsibility and trust. Relying on your ethical responsibility and undivided
loyalty, Employer expects to entrust you with highly sensitive, confidential,
restricted, and proprietary information involving Proprietary Information and
Trade Secrets (as defined in Section 6.2). You are legally and ethically
responsible for protecting and preserving employer's proprietary rights. No
messages disclosing sensitive, confidential, restricted, non-public, or
proprietary information involving trade secrets can be transmitted over the
corporate online systems. Discussion of any internal company affairs on any
online system other than the in-house system may also be prohibited.
6.2 Trade Secrets Defined. For purposes of this Agreement, "Proprietary
Information" and "Trade Secrets" is any information, including, but not limited
to:
(1) the operation of Employer's business, consisting, for example, and not
intending to be inclusive, of its lists or other identifications of clients or
prospective clients of Employer (and key individuals employed or engaged by
such clients or prospective clients), the nature and type of services rendered
to such clients (or proposed to be rendered to prospective clients), fee
charged or to be charged, proposals, inventions, methodologies, algorithms,
formulae, processes, compilations of information, form and content of data
bases, designs, drawings, models, equipment, results of research proposals,
technical or nontechnical data, patterns, programs, devices, techniques,
product plans, job notes, reports, records, specifications, software, firmware
and procedures used in, or related to, Employer's products;
(2) Employer's relations with its employees including without limitation,
salaries, job classifications and skill levels;
(3) Financial, sales and marketing data compiled by Employer as well as
Employer's financial, sales and marketing plans and strategies, lists of actual
or potential customers or suppliers and non-public pricing that derive economic
value, actual or potential, from not being generally known to, and not being
readily ascertainable by proper means by, other persons who can obtain economic
value from their disclosure or use;
(4) All ideas, concepts, information and written material about a client
disclosed to EMPLOYEE by Employer, or acquired from a client of Employer, and
all financial, accounting, statistical, personnel and business data and plans
of clients, are and shall remain the sole and exclusive property and
proprietary information of the Employer, or said client;
(5) Any subjects of efforts that are reasonable under the circumstances to
maintain their confidentiality, secrecy and/or proprietary.
Section 7 MAINTAINING SYSTEM SECURITY
7.1 Keeping the Online System Secure From Computer Viruses. No unauthorized
downloading/uploading of software or files is allowed in order to prevent
viruses from entering the corporate online systems. All software downloaded
must be authorized by and registered to the company.
7.2 Infringement Risk. Employee stocking of unauthorized software is illegal
and therefore is strictly prohibited.
Section 8 CORPORATE PUBLIC IMAGE
8.1 Employees' Conduct in Public. Corporate online systems is a public place
for business communications, and all communications over corporate online
systems reflect corporate image. All employees are, therefore, responsible to
maintain and enhance the corporate's public image, and no abusive,
discriminatory, harrassing, inflammatory, profane, pornographic or offensive
language or other materials are to be transmitted through the corporate online
system.
8.2 Employees' Identity. No message can be transmitted without the employee's
identity. Transmittal of messages with anonymous or fictitious names is
prohibited.
Section 9 COPYRIGHT
9.1 Copyright Infringement. No copying, downloading, or distributing of any of
the copyrighted materials including but not limited to messages, e-mail, text
files, program files, image files, database files, sound files and music files
through the corporate online systems is allowed.
Section 10 VIOLATIONS
10.1 Failure To Comply. Failure to comply with this policy may result in
disciplinary action up to and including termination.